Landlords’ Responsibilities
Letting a property can be a rewarding investment, but it often comes with a series of legal responsibilities and procedural complexities that can feel overwhelming. At Unique London Lettings, we aim to make the process seamless by guiding you through every step with clarity and confidence.
Below you’ll find essential information regarding Inventories, Tenancy Types, Deposit Schemes, Safety Regulations, and Tax Guidance for Overseas Landlords.
Inventories – What They Are and Why They Matter
An inventory is a vital document in any tenancy. It serves as a written and photographic record of a property’s condition and contents at the beginning of the tenancy. Without a professional inventory, it is extremely difficult to make a successful claim for damages or deductions from the tenant’s deposit at the end of the tenancy. The inventory process typically includes:
1. The Inventory Report
A detailed list of the property’s fixtures, fittings, and furnishings. If the property remains largely unchanged between tenancies, this document can be reused.
2. Check-In Report
Conducted at the beginning of the tenancy, this report notes the exact condition of the property and its contents upon handover to the tenant.
3. Check-Out Report
Completed at the end of the tenancy, this report compares the property’s condition against the original inventory and check-in reports to determine if any damage has occurred beyond fair wear and tear.
These reports are usually compiled by an independent inventory company. Landlords and tenants are not required to be present during check-ins or check-outs. At Unique London Lettings, we work with trusted inventory partners and can arrange these services on your behalf.
Cost Breakdown
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Check-in: Typically paid by the tenant
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Inventory and check-out: Usually covered by the landlord
We’re happy to advise on approximate pricing based on your property’s size and furnishings.
Tenancy Types and the Tenancy Deposit Scheme
Most residential tenancies in England fall under one of two categories:
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Assured Shorthold Tenancy (AST)
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Common Law Tenancy (usually applicable to high-rent or company lets)
For all ASTs, a Tenancy Deposit Scheme (TDS) must be used to hold the tenant’s deposit in a secure and legally compliant way. Unique London Lettings is a registered member of the TDS, which ensures that deposit disputes can be resolved through an impartial third-party adjudication process. We typically hold a six-week deposit on the landlord’s behalf, ensuring tenants meet their obligations under the tenancy agreement—especially those relating to the property’s cleanliness and condition. Our professional tenancy agreements include full details on deposit handling, end-of-tenancy procedures, and refund timelines. The deposit is held as a stakeholder, meaning no deductions can be made without the agreement of both parties unless formally resolved through TDS. Failure to comply with deposit legislation can result in substantial fines and legal consequences. We ensure your tenancy documentation is fully compliant to protect your investment.
Safety Regulations for Landlords
As a landlord, you are legally responsible for ensuring your rental property meets key safety standards:
1. Gas Safety
You must ensure that all gas appliances and installations are inspected annually by a Gas Safe (formerly CORGI) registered engineer. We can organise these certificates on your behalf and will require a valid one before any tenant moves in. Further info: www.gassaferegister.co.uk
2. Electrical Safety
While there is no legal requirement for annual checks, landlords must ensure all electrical systems and appliances are safe. Periodic checks by a qualified electrician are strongly recommended, and we can help arrange this service. Key points to consider: •Check plugs, cabling, and insulation. •Ensure earthing and fuses are correctly rated. •Non-compliance can lead to prosecution and invalidate your insurance.
3. Fire & Furnishings Safety
Furniture supplied in a rental property must meet fire safety standards. Items should carry labels proving they comply with the 1988 Fire and Furnishings (Fire) (Safety) Regulations, as amended in 1989 and 1993. These regulations apply to: •Sofas, beds, mattresses, cushions, and upholstered furniture •Furniture bought after the tenancy start date They do not apply to antique furniture, bed linen, curtains, or carpets. We recommend purchasing new furniture from reputable retailers and keeping all receipts.
Tax Advice for Overseas Landlords
Under the Finance Act 1995, landlords who are non-resident for tax purposes must pay UK income tax on their rental income. Unless an Exemption Certificate is provided by HMRC, we are legally required to deduct tax at source and remit it to HMRC quarterly. We can: •Assist you in obtaining the necessary exemption forms •Guide you through the Non-Resident Landlord (NRL) scheme •Ensure you remain compliant while receiving your rental income 📌 Please note: Certificates are non-transferable between agents. If a non-resident landlord collects rent directly, the tenant becomes responsible for tax payments, and we must inform them accordingly.
Let with Confidence
Letting a property in the UK doesn't have to be complicated. With Unique London Lettings by your side, you can feel confident that every aspect—from legal compliance to professional tenant management—is expertly handled.
If you’d like further guidance or support with any of the topics mentioned above, our dedicated lettings team is just a call or email away.